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How to build an EHR system? Features and cost breakdown

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Building an Electronic Health Record (EHR) system is a significant undertaking that can transform healthcare delivery.
EHR systems are digital versions of patients’ paper charts, and they provide a wide range of benefits for healthcare providers, patients, and businesses.
In this comprehensive post, we will dive into the world of EHR systems and explore how to build one, the key features required for an effective EHR system and the technological and team requirements for EHR software development.

What is an EHR system?

An Electronic Health Record (EHR) system is a digital platform that centralizes patients’ medical histories, including diagnoses, medications, treatment plans, immunization dates, allergies, radiology images, and laboratory test results.
EHR systems improve the quality of care and operational efficiency by streamlining data sharing among healthcare providers.

Market Statistics

build an EHR system

1. Types of EHR Systems

1.1 On-Premise EHR

On-premise EHR systems are installed on local servers within the healthcare facility. This setup provides healthcare providers with greater control over their data and security.
However, it can be more expensive to maintain due to the need for physical infrastructure and dedicated IT support.

1.2 Cloud-Based EHR

Cloud-based EHR systems are hosted on remote servers and accessed via the internet.

This type of EHR is cost-effective as it reduces the need for on-site infrastructure. It also offers accessibility, allowing healthcare professionals to retrieve patient data from anywhere with an internet connection.

The Benefits of EHR System For Primary Stakeholders

EHR systems offer numerous advantages for the primary stakeholders in the healthcare industry, including businesses, hospitals, and patients.
Leveraging cutting-edge technology, EHR systems transform healthcare delivery, ensuring that all parties benefit from increased efficiency and better health outcomes.

1. Benefits of EHR Software Development For Businesses

1.1 Reduced Administrative Costs

Implementing an EHR system can significantly lower administrative costs by reducing paperwork and streamlining billing, scheduling, and record-keeping processes.
This efficiency not only saves time and resources but also allows healthcare facilities to allocate funds to other critical areas.

1.2 Improved Workflow Efficiency

EHR systems automate routine tasks, allowing healthcare providers to focus more on patient care rather than administrative duties.

With this improved workflow, businesses can efficiently utilize staff time and increase productivity, to enhance healthcare service delivery.

1.3 Better Decision Making

EHR systems offer healthcare providers real-time access to critical patient information, such as medical history and current medications.
Access to comprehensive patient data enables healthcare providers to make informed decisions quickly.
Through better decision making, healthcare service providers can improve patient outcomes, create better treatment plans, and ensure quality healthcare service delivery.

2. Benefits of EHR System Development For Hospitals

2.1 Improved Patient Care

EHR systems provide immediate access to comprehensive patient records, enabling healthcare providers to make informed decisions and deliver timely, accurate treatments.
This leads to improved patient outcomes and higher satisfaction with the quality of care delivered by the hospital.

2.2 Reduced Risk of Medical Errors

EHR systems reduce the chances of medical errors by providing accurate, real-time access to patient records.
With features like automated alerts for allergies and drug interactions, hospitals can ensure safer prescription practices to enhance patient safety and improve the quality of care.

2.3 Better Coordination

EHR systems facilitate seamless communication and collaboration among healthcare providers within the hospital.
This ensures that all members of a patient’s care team have access to the same information, leading to more coordinated and effective treatment plans.

2.4 Streamlined Operations

EHR systems streamline hospital operations and boost productivity by automating administrative tasks, reducing paperwork, and enhancing communication among departments.
This leads to more efficient use of resources, faster patient processing, and improved workflow

2.5 Data Security and Regulatory Compliance

EHR systems help hospitals stay compliant with healthcare regulations and standards, such as HIPAA, to minimize the risk of legal issues and penalties.
Implementing an EHR system ensures a high level of security for sensitive patient information.
The system utilizes robust encryption, access controls, and audit trails to protect data from breaches and unauthorized access in order to help hospitals comply with regulations and maintain patient trust.

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3. Benefits of EHR Software Development For Patients

3.1 Quick Access to Medical Records

Patients can easily access their medical records through patient portals that enable them to view test results, treatment plans, and medication histories.
This quick access empowers patients to take an active role in their healthcare and make informed decisions.

3.2 Elimination of Test Duplications

By centralizing patient records, EHR systems help prevent unnecessary repeat tests and procedures.
This not only reduces healthcare costs but also minimizes patient inconvenience and exposure to potentially harmful diagnostic tests.

3.3 Improved Medication Management

EHR systems streamline prescription management, reducing the likelihood of medication errors.
Patients benefit from accurate, electronic prescriptions, easy refill requests, and better tracking of their medication history, which enhances medication safety and adherence.

3.4 Reduced Wait Times

Automated appointment scheduling and efficient record-keeping in EHR systems lead to shorter wait times for patients.
This improved efficiency ensures that patients spend less time in waiting rooms and receive timely medical attention.

The Must-Have EHR Software Requirements

To build a successful EHR system, your software must have certain key features.
These features ensure the system is efficient, secure, and user-friendly to enhance healthcare operations and improve patient care.
Let’s consider some of these essential features:

1. Document Management

Managing patient documents digitally ensures all records are up-to-date, easily accessible, and securely stored.
It eliminates the need for physical storage space, reduces the risk of lost or damaged records, and allows for quick retrieval of patient information during consultations or emergencies.

2. Patient Details

Accurate patient details are crucial for effective treatment and care coordination.
Your EHR system should capture comprehensive patient information, including medical history, allergies, and current medications, to provide a complete view of the patient’s health and enable informed decision-making by healthcare providers.

3. Prescription Management

Streamlining prescription management with digital prescriptions helps reduce errors and improve efficiency.
It allows healthcare providers to quickly generate, track, and manage prescriptions, ensures accurate dispensing by pharmacies, and facilitates easy refills for patients to enhance medication management.

4. Data Access Control

Ensuring that only authorized personnel can access sensitive patient data is vital for maintaining privacy and compliance with regulations.
Implementing robust data access control mechanisms, such as role-based access and audit trails, helps protect patient information from unauthorized access and potential breaches.

5. Appointment Scheduling

Automating appointment scheduling reduces no-shows and enhances patient satisfaction. It allows patients to book, reschedule, and receive reminders about their appointments.
For healthcare providers, it optimizes the use of their time, reduces administrative workload, and improves overall efficiency in managing patient visits.

6. Reporting

Generating detailed reports is essential for tracking performance, compliance, and patient outcomes.
Your EHR system should offer customizable reporting features that provide insights into various aspects of healthcare operations, helping providers make data-driven decisions and continuously improve the quality of care.

7. Labs Integration

Integrating lab results directly into the patient’s EHR ensures quick and easy access to diagnostic information.
This integration reduces the time needed to retrieve and review lab results, facilitates better communication between healthcare providers and labs, and improves the diagnostic process.

8. Invoicing

Simplifying billing processes with automated invoicing streamlines financial operations.
Your EHR system should support the generation of accurate invoices, track payments, and manage insurance claims, reducing administrative burden, minimizing billing errors, and ensuring timely reimbursement for healthcare services rendered.

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The Technology and Team Required for EHR Development

EHR software development requires the combination of a robust tech stack and a skilled development team to ensure your system meets all necessary standards.

So let’s take a look at the necessary technology stack and team composition you need to ensure a successful EHR development project.

1. Technology Stack

2. Development Team

How to Build an EHR system?

Building an EHR system requires careful planning and execution. From ideation to developing and launching the system, our EHR software development team follows a proven process to build innovative EHR systems.

Let’s explore the key stages involved in developing a successful and efficient EHR system.

1. Validation of Idea

Before diving into EHR software development, you should validate your idea. Conduct extensive market research to understand the specific needs and expectations of your target audience.

Gather feedback from potential users and stakeholders to ensure your EHR system will address real problems and offer valuable solutions.

2. EHR Prototype

Create a detailed prototype to visualize your EHR system. This early model helps in identifying design flaws and gathering feedback.
It allows stakeholders to experience the system’s interface and functionality, before full-scale development. With this prototype, early adjustments can be made to save time and resources in the long run.

3. Design, Development and Testing

Focus on user-centric design, ensuring your EHR system’s interface is intuitive and easy to navigate.
The EHR software development phase involves coding and integrating various features based on your user requirements and business needs.
Implementing rigorous testing is essential to identify and fix bugs, ensuring the system is reliable, secure, and performs well under different conditions.

4. Launch and Maintenance

After thorough testing, launch the EHR system. Post-launch, provide ongoing maintenance and updates to ensure the system remains secure and functional.

This includes fixing any bugs, adding new features, and ensuring compliance with changing regulations.

Things to Consider When Building EHR Software

Now let’s take a look at some key considerations to keep in mind for successful EHR software development:

1. Get EHR Compliance and Certifications

During EHR software development, it’s important to ensure your EHR system is in compliance with relevant regulations, such as HIPAA.
Obtain the necessary certifications to ensure that your system meets industry standards for security and privacy in order to protect patient data from breaches and maintain trust with users.

2. Create a Mobile Version of the EHR

Developing a mobile version of your EHR system enhances accessibility and convenience for healthcare providers and patients.
Mobile access allows for real-time updates, on-the-go consultations, and improved patient engagement. This makes healthcare management more efficient and responsive to changing needs.

3. Data Migration

Data migration is a critical step when transitioning from paper-based or other digital systems to a new EHR.
This process involves accurately transferring and formatting all patient records while ensuring no data is lost or corrupted.

4. Track Your EHR System Performance

Regularly monitoring your EHR system’s performance helps identify areas for improvement and ensures it meets user needs.

Tracking key performance indicators (KPIs) like system uptime, user satisfaction, and data accuracy helps maintain a high-quality, efficient, and reliable EHR system for all stakeholders.

The Cost of EHR Software Development

The cost of developing an EHR system can vary widely depending on various factors, including the system’s complexity, features, and the development team’s location.

On average, the cost ranges from $50,000 to $500,000

Web-based EHR platform – $40,000 – $65000

Mobile EHR platform – $60,000 – $100000


Building an EHR system is no small feat, but with the right approach, technology, and team, it can be a game-changer for your healthcare facility.
Remember, the key is to focus on user needs, compliance, and continuous improvement.

How can Zennaxx Help With Your EHR project?​

Zenaxx specializes in developing customized EHR systems tailored to your specific needs. Our experienced team of developers, designers, and healthcare experts can help you build a secure, efficient, and user-friendly EHR system.
We offer end-to-end solutions, from initial planning and analysis to development, testing, and ongoing maintenance. Contact us today for your EHR development needs.
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Kunal Vaja

Founder & CEO, Zennaxx
Kunal Vaja is founder of Zennaxx, a prominent software and mobile app development company. With 10+ years of IT consulting experience, he specializes in mobile app and software development, UI UX design, and DirectX. Kunal is dedicated to assisting businesses in turning their concepts into successful software, websites, or mobile apps that foster innovation and deliver tangible value for clients.


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